Job Description
Experienced Executive/Personal Assistant needed!! The ideal candidate will have proven success in an Executive Assistant or Personal Assistant role.
Responsibilities:
· Manages all aspects of business travel arrangements, such as booking flights and hotels, preparing itineraries, transportation and reservations, making changes as needed, and submitting expense reports.
· Comprehensive and proactive calendar management.
· Understanding of basic bookkeeping and accounting principles.
· Assist in preparation of documents for meetings, process mail, and coordinate deliveries to meet deadlines.
· Keep Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
· Ensure strict confidentiality at an advanced level for all legal, financial, employee, computer or other sensitive information or materials.
· Ability to act in a courteous and professional manner and display courtesy to employees, clients, vendors, and others in all interactions.
· Other additional and/or alternative duties as assigned, including supporting other departments or Executives as needed.
Required Skills/Abilities:
· Bachelor’s degree or equivalent experience preferred.
· 5+ years of experience as an executive assistant or assistant to a senior executive or senior professional services partner preferred.
· Ability to keep confidential any information, observations or viewpoints regarding Firm personnel or matters, and ability to diplomatically respond to inquiries into confidential issues.
· Advanced technology skills, with high proficiency in MS Office Suite
· Strong research skills and proficiency in utilizing electronic searches and databases.
· Excellent organizational skills, and the ability to simultaneously manage multiple highly detailed projects.
· Ability to analyze needs and determine priorities based on general direction and business objectives. Ability to apply effective independent judgment.
· Excellent attention to detail and follow-through.
· Ability to maintain composure under pressure.
· Ability to prioritize conflicting demands.
· Ability to maintain a flexible working schedule and to work overtime as needed.
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